Article V -
Meetings of the Association
Section 1 Meetings
The Annual General Meeting shall be held no more than six months after the close of the financial year. In addition, the membership shall have ordinary meetings at least two times during the year.
Section 2 Special General Meetings
A Special General Meeting of the Association may be called by the Chairman or 20 percent of Authorised Representatives upon no less than 30 days' written notice to all members, which notice shall state the items to be discussed at such meeting.
Section 3 Quorum
A minimum of 10 Authorised Representatives, or their duly authorised representatives, present at a duly notified meeting shall constitute a quorum.
Section 4 Voting
Voting for Executive Committee members shall take place at the Annual General Meeting. Each Authorised Representative shall have one vote in any official proceedings of the Association.
Section 5 Proxy
An Authorised Representative may issue a written proxy to vote to any other Authorised Representative. Forms for proxy voting shall be distributed at the same time as the notice of the meeting. Completed proxy forms must be received by the Administrator at least 10 days before the Annual General/Special General Meeting.
Section 6 Location and Time
Except for Special General Meetings, the location and time of meetings of the Association shall be at the discretion of the Executive Committee.
Section 7 Notice
Except in cases as otherwise prescribed by these Rules, a notice of meeting of the Association shall be sent to all members at least 30 days prior to such a meeting.